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The Purchasing module offers flexibility for the user.  One can begin the process with a Request for Quotation, move the successful bid to a Requisition, and move the approved Requisition to a Purchase Order.  Or the user can begin with the Purchase Order alone.

If the District is using the online SMARTeR for employee access, staff can be individually authorized to initiate purchasing transactions from their internet-connected device.  Staff can access the websites of selected vendors to shop their catalogs and capture product descriptions and accurate pricing or they can key their request in a format that allows them to specify any vendor, description and price.  Either way, the staff is able to add notes and GL coding information.  This information is transferred to the Requisition or PO document in the finance system.  

Open Purchase Orders will show on GL reports as being encumbered, so users can see the effect of obligations in addition to posted expenditures.  Requisitions and Purchase Orders viewed on-screen highlight detail lines when they would cause an over budget condition for an expense code.

Districts have the option to route Requisitions and Purchase Orders for electronic approvals.  Purchase Orders can be automatically signed (password protected) when printed.

Copies of closed Purchase Orders can be generated as a new PO in a subsequent month for recurring activites.

Accounts Payable
The Accounts Payable module allows for manual keying of vouchers, transfer from a Purchase order, or import from a spreadsheet file.  Voucher templates can be created for recurring expenses like rents and other contracts.  Flexibility allows for the voucher to be keyed and posted to the GL in one month and  payment made and posted to the GL in the same or a subsequent month.  Vendor records keep track of a default expense code, alternate addresses, 1099 activity, and receipt of a W-9 form.  W-9 and ST3 forms can be generated from the system with the District and Vendor information filled in.  Summary screens allow searches by fields including: GL code segments, date, vendor and description.  Reports include payment and check registers, and lists of unpaid vouchers at the end of any accounting period.
Accounts Receivable
The Accounts Receivable module allows the district to create invoices by keying individually, importing from a spreadsheet, or direct transfer of Cobra invoices from the HR module.  Recurring invoices can be set up to follow a contract, as well.  Receipts on deposits can be applied to invoices or keyed directly to GL accounts.  Customer records keep track of a default revenue code and alternate addresses.  Reports include bulk invoice printing, invoice detail and summary reports, customer statements, receipt printing, receipt listing, and lists of unpaid invoices at the end of any accounting period.
Bank Reconciliation
The Bank Reconciliation module supports multiple bank accounts/GL cash codes.  It allows for clearing of checks, wires, and deposits from the finance system and payments made through the payroll system.  A file of cleared items from the bank can be imported for automated clearing.  Users can list transactions that need to be resolved, and their value is taken into account for balancing.  Reports can be printed of the reconciliation and lists of outstanding payments and deposits.
Payroll Processing
The payroll module allows you to automate the contract rate of pay information into a salary schedule resembling the information included in the contract settlement materials. The calculation of payroll is dependent upon pay and deduction and benefit codes that meet the regulations for pension reporting all the way through calendar year end W-2 reporting. The taxing tables for FIT and SITMN and surrounding states are maintained as annual calculations. The expenditures for the accounting system are generated in the payroll system based upon gross pay distribution. The deductions and benefits are included in an automated voucher process used in the accounting system. The correction of gross pay distribution is automated in the exception processing module in payroll, with an automatic interface into the accounting system.